Unit of competency details

Unit descriptor 

This unit describes the outcomes required to respond to and prepare a tender. The unit includes preparation of bid estimates in the required format

General workplace legislative and regulatory requirements apply to this unit; however there are no specific licensing or certification requirements at the time of publication

This unit replaces FPIFGM4210A Prepare a tender

Application of the unit 

The unit involves preparing a tender in a forest environment setting

The skills and knowledge required for competent workplace performance are to be used within the scope of the person's job and authority

Employability skills 

This unit contains employability skills

Elements describe the essential outcomes of a unit of competency.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide.

ELEMENT 

PERFORMANCE CRITERIA 

1. Identify tender requirements

1.1. Applicable occupational health and safety  (OHS), environmental , legislative  and organisational requirements  relevant to preparing a tender  are identified and followed

1.2. Relevant information  and protocols are obtained in line with organisational procedures

1.3. Project specifications are identified and job scope defined in line with organisational procedures and environmental requirements

1.4. Required resources  and capacity  are identified and documented in line with organisational procedures

1.5. Communication  with others is established and maintained in line with organisational requirements

2. Complete tender documentation

2.1. Tender is prepared in line with project specifications and timeline

2.2. Tender information is collated and documented in required format

2.3. Tender document is promptly disseminated to appropriate personnel  for review and modification in line with organisational procedures

2.4. Areas of insufficient detail are identified and corrected in line with organisational procedures

3. Undertake bid estimation

3.1. Bid estimations  are detailed in the required format in line with organisational procedures

3.2. Work is sequenced in line with project timelines, organisational procedures and environmental requirements

3.3. Contingency plans are developed in line with organisational procedures

3.4. Budget approval is obtained for appropriate personnel in line with organisational requirements

REQUIRED SKILLS AND KNOWLEDGE 

This describes the essential skills and knowledge and their level required for this unit.

Required skills 

• Technical skills sufficient to use and maintain relevant tools and equipment; interpret and evaluate tender specifications
• Communication skills sufficient to use appropriate communication and interpersonal techniques and methods with colleagues and others; interpret and convey information in written or verbal form
• Literacy skills sufficient to prepare a tender, based on the accurate assessment of tender requirements; prepare written tenders in appropriate style and format; record and report workplace information; maintain documentation
• Numeracy skills sufficient to measure, estimate and calculate time, cost, quality and quantity
• Problem solving skills sufficient to review and identify work requirements; identify problems; demonstrate appropriate response procedures

Required knowledge 

• Applicable commonwealth, state or territory legislation, regulations, standards, codes of practice and established safe practices relevant to the full range of processes for preparing a tender
• Environmental protection requirements, including the minimisation of environmental impact and the safe disposal of waste material
• Organisational and site standards, requirements, policies and procedures for preparing a tender
• Environmental risks and hazards
• Using energy effectively and efficiently
• Using material effectively and efficiently
• Problem identification and resolution strategies, including methods for identifying omissions or areas of insufficient detail in tender documentation
• Risk assessment procedures
• Organisational workflow
• Tender formats and protocols
• Established communication channels and protocols
• Types of tools and equipment, and procedures for their safe use and maintenance
• Appropriate mathematical procedures for estimating and measuring, including calculating time to complete tasks
• Procedures for recording and reporting workplace information

EVIDENCE GUIDE 

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment 

A person who demonstrates competency in this unit must be able to provide evidence that they can efficiently prepare a tender in line with specifications and timeframes

Critical aspects for assessment and evidence required to demonstrate competency in this unit 

The evidence required to demonstrate competency in this unit must be relevant to, and satisfy, all of the requirements of the elements of this unit and include demonstration of:

• following applicable commonwealth, state or territory legislative and regulatory requirements and codes of practice relevant to preparing a tender
• following organisational policies and procedures relevant to preparing a tender
• interpreting tender specifications to identify resource requirements and organisational capacity
• preparing tender documentation in the required format
• determining areas of insufficient detail or omissions from tender documentation and making necessary improvements

Context of and specific resources for assessment 

• Competency is to be assessed in the workplace or realistically simulated workplace
• Assessment is to occur under standard and authorised work practices, safety requirements and environmental constraints
• Assessment of required knowledge, other than confirmatory questions, will usually be conducted in an off-site context
• Assessment is to follow relevant regulatory or Australian Standards requirements
• The following resources should be made available:

• workplace location or simulated workplace
• materials and equipment relevant to undertaking work applicable to this unit
• specifications and work instructions

Method of assessment 

• Assessment must satisfy the endorsed Assessment Guidelines of the FPI11 Training Package
• Assessment methods must confirm consistency and accuracy of performance (over time and in a range of workplace relevant contexts) together with application of required knowledge
• Assessment must be by direct observation of tasks, with questioning on required knowledge and it must also reinforce the integration of employability skills
• Assessment methods must confirm the ability to access and correctly interpret and apply the required knowledge
• Assessment may be applied under project-related conditions (real or simulated) and require evidence of process
• Assessment must confirm a reasonable inference that competency is able not only to be satisfied under the particular circumstance, but is able to be transferred to other circumstances
• Assessment may be in conjunction with assessment of other units of competency
• The assessment environment should not disadvantage the candidate
• Assessment practices should take into account any relevant language or cultural issues related to Aboriginality, gender or language backgrounds other than English
• Where the participant has a disability, reasonable adjustment may be applied during assessment
• Language and literacy demands of the assessment task should not be higher than those of the work role

RANGE STATEMENT 

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

OHS requirements :

are to be in line with applicable commonwealth, state or territory legislation and regulations, and organisational safety policies and procedures, and may include:

• personal protective equipment and clothing
• safety equipment
• first aid equipment
• fire fighting equipment
• hazard and risk control
• fatigue management
• elimination of hazardous materials and substances
• safe forest practices, including required actions relating to forest fire
• manual handling including shifting, lifting and carrying

Environmental requirements  may include:

• legislation
• organisational policies and procedures
• workplace practices

Legislative requirements :

are to be in line with applicable commonwealth, state or territory legislation, regulations, certification requirements and codes of practice and may include:

• award and enterprise agreements
• industrial relations
• Australian Standards
• confidentiality and privacy
• OHS
• the environment
• equal opportunity
• anti-discrimination
• relevant industry codes of practice
• duty of care

Organisational requirements  may include:

• legal
• organisational and site guidelines
• policies and procedures relating to own role and responsibility
• quality assurance
• procedural manuals
• quality and continuous improvement processes and standards
• OHS, emergency and evacuation procedures
• ethical standards
• recording and reporting requirements
• equipment use, maintenance and storage requirements
• environmental management requirements (waste minimisation and disposal, recycling and re-use guidelines)

Tender  may include:

• in-house
• negotiated
• open
• selective

Relevant information :

• may be from the tender supplier

and may include:

• specifications
• performance measures
• due date
• number of copies required
• format of information
• protocols

Resources  may include:

• work
• time
• personnel
• equipment

Capacity  may include:

• resources
• time
• other priorities
• competition
• facilities
• expertise of staff

Communication  may include:

• verbal and non-verbal language
• constructive feedback
• active listening
• questioning to clarify and confirm understanding
• use of positive, confident and cooperative language
• use of language and concepts appropriate to individual social and cultural differences
• control of tone of voice

Appropriate personnel  may include:

• managers
• supervisors
• colleagues
• clients

Estimations  may be:

• verbal or written

and may include:

• time
• cost
• quality
• quantity

Competency field 

Forest Growing and Management